Initial situation

A consistent format is particularly important to avoid misunderstandings and to ensure the traceability of calculations and experiments.

Modern software tools and mathematical editors support the creation and presentation of formulas and equations in professional quality.

A reference for meaningful formatting of formula symbols is provided by the standard DIN EN ISO 80000-1. This article follows this standard.

Specifying a quantity

A quantity is given as the product of a numerical value and a unit, and always has a clear and unique symbol.

For example, the volume can be specified according to Equation 1:

Here, V is the symbol for the quantity “volume”, cm³ is the unit of the volume, and 3.254 is the numerical value of the volume.

A space must be placed between the numerical value and the unit.

In general, any quantity Q can be expressed as the product of the numerical value of the quantity {Q} and the unit of the quantity [Q].

If only the numerical value of a quantity is needed – for example, to specify it in a chart or in the column heading of a table – the quantity must be divided by its unit, as shown in Equation 2:

So-called dimensionless quantities have the dimension number with unit [Q] = 1.

Use of quantities in mathematical functions

Mathematical functions are defined only for numerical values or for quantities of the dimension number. Therefore, using a quantity with a different dimension as the argument of a mathematical function is not meaningful.

Quantities with dimensions must therefore first be made dimensionless.

This can be done by specifying the unit or by using a standard quantity.

Examples of meaningful use of quantities in mathematical functions are shown in Equation 3:

Formula symbols for quantities

As a rule, formula symbols consist of letters from the Latin, Greek, or occasionally the Hebrew alphabet.

Formula symbols are always written in italics.

If formula symbols have indices, the formatting of the indices depends on their respective meanings.

• An index that represents another quantity or variable is written in italics, like the formula symbol.
• An index that represents a word, an abbreviation of a word, or a fixed number is written in upright type.

Equations 4 and 5 illustrate this for indices that must be italicized or upright, respectively:

Notation of unit symbols

Unit symbols are always represented by unchanged, upright letters.

Note that lowercase letters must be used for unit symbols (s, mol, m etc.).

An exception applies only to unit symbols derived from personal names (V based on Alessandro Volta, N based on Isaac Newton, °C based on Anders Celsius etc.).

Additions or modifications to unit symbols are not permitted.

A valid notation for the mass fraction of component A is, for example: w_A = 23.15 %

In contrast, notations such as 23.15 wt. %, 23.15 m% or 23.15 %(m/m) are not permitted.

Compound unit symbols represent a multiplicative connection of individual unit symbols, which must be separated by a space.

Reciprocal units are expressed using powers, e.g.: m s^-1 or J mol^-1, K^-1.

Notation of chemical elements and compounds

Symbols of chemical elements must be written in normal, upright typeface.

Inserting formula symbols and equations in Word

Formulas and formula symbols can be inserted in Word using the Equation Editor: Tab – Insert, Group – Symbols, Command – Equation.

When using both an equation and equation numbering on the same line, make sure that Word does not interpret the equation as text.

If interpreted as text, this results in font size adjustments, especially for fractions, as shown in Equation 6:

You can avoid this automatic font size adjustment by inserting the equation into a table. In this case, the equation and the numbering must be in different cells, as shown in Equation 7:

The table borders must be hidden.

For complex formulas, using MathType is also recommended, as it offers a wide range of tools for precise and professional presentation of mathematical expressions.

However, using MathType is complex and time-consuming. In addition, compatibility, export, or printing issues may occasionally occur with formulas created in MathType.

Therefore, for complex mathematical content, the scientific typesetting system LATEX is recommended, as it offers significant advantages over e.g. Microsoft Word – especially due to its powerful features and ability to create consistent, high-quality documents.

LATEX also offers the advantage of platform independence and is supported by a large, active community, which facilitates problem-solving and ensures long-term availability.

Frequently asked questions

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To be able to check independently, your supervisors will usually never read through the entire work in advance. Therefore, in the last three to four weeks before submission, a coordination meeting with the examiners will often not take place. Instead, you may be allowed to submit a reading sample early on.

Get support for revising your text from subject experts as well as non-experts.

Fellow students, teachers, and colleagues in companies can check factual accuracy, logic, and coherence, while non-experts can focus more on comprehensibility and formal aspects. In the end, however, you decide which revision suggestions you want to accept.

Give your feedback providers concrete instructions on what they should pay particular attention to when reviewing.

Clarify in advance when they have time for it and how much time per correction is needed. You should also ask in which form the person would like your work (printed or electronic).

Typically, three to seven full revisions are necessary. Each revision can take at least one week (in addition to other work). So plan enough time for this as well.

Frequently asked questions

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